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Why Every Business Needs A Notary


A public notary is a public official of credibility, appointed by the Secretary of State, who assists individuals in the verification of crucial documents in the context of a variety of official fraud-deterrence initiatives. Notarizations or notarial actions are the legal terms for these processes. A notary is extremely necessary to have in a company in order to get all official paperwork verified and to make sure that all documents fulfill legal criteria.

A Notary’s job is to check the identity and preparedness of the signatories to sign the essential document and the terms of the document and/or the transaction without obligation or compulsion. Certain notaries compel the notary to put the signatories on oath, stating that the material included in the paperwork is comprehensive and trusted under a fraud penalty. The notary stamps and confirms the validity of the document. For reasons of record-keeping, the act is documented in a notary journal by the notary.

What are the benefits of having your own notary at a company?

  • A notary may save your business time, money and even help to offer your clients exceptional service.
  • The expense to start or maintain a notary is quite modest, making it practical and beneficial for any company to have a notary.
  • They are able to notarize corporate paperwork, forms, and contracts without the time to visit a bank or any other office.
  • They go above and above by being equipped to notarize clients’ paperwork.
  • If clients hand in the paperwork that isn’t properly notarized, businesses won’t have to send them off.

Who benefits from having a notary in a business?

All kinds of businesses can benefit from employing a notary especially when it comes to corporations of any kind. Corporate industries can benefit heavily (think of any company that involves a lot of paperwork, you’d realize that most companies do.) Other than corporates, a notary employee can come in handy when it comes to:

  • Real-estate agencies or mortgage companies
  • Insurance companies
  • Banks (Most of them offer free services)
  • Car showrooms/dealerships
  • Educational institutions

What/Who Is A Process Server?

Service of process can be performed by anybody above the age of eighteen who is not a participant in the case. This individual might be a professional process server, an officer of the county sheriff, or simply a friend. When serving documents, a process server cannot breach the laws by breaking and entering or disorderly conduct. As a result, a process server must be innovative without overstepping their boundaries and doing anything they are not authorized to do. The fundamental task of a process server is to provide a person or a party specified in the actions with legal papers. Companies intending to provide process services should also retain a registration certificate.

Is The Process Server Authentic?

It is likely that you are speaking to a fraudulent process server under these circumstances:

  • They are under the age of eighteen. Nobody under the age of eighteen can be a registered process server.
  • You are familiar with the process server. It is essential that the process server must not be a party to the case as there could be bias.
  • If the process server is authentic, they will never ask you for money. If they ask for money, they are not real.
  • An authentic process server is always able to provide you with a case number. If they are unable to provide you with one, you’d know that they are unauthentic.
  • If the process server has intimidating behavior and a threatening aura, they are most likely fake. A competent process server equipped appropriately would never intimidate or harass the individual they are seeking to serve.
  • Most process servers let individuals know who they are and what they are there for. If they do not introduce themselves, it is likely that they are up to some fraudulent activities.
  • Process servers would never ask for personal information (other than your name). The process server is probably fake if they ask for any kind of sensitive information.

Who Should Be The Notary At Your Workplace?

As notary services are not usually time demanding, the extra obligations of that individual should not exceed an hour a week unless the company has many papers which require notarial processing. The notary might already be someone which the company has with the workforce. Since there isn’t a huge amount of time involved, a Notary could be anyone in your organization who is competent and happy to carry out the tasks. Since the notary is obligated to have no financial interest in a firm (except for a normal salary), the owner of the business would not be an acceptable candidate as merely an authorized notary.

What Problems Can Come up If There Is A Notary At The Workplace?

It is extremely essential that you should be informed about the notary legislation or guidelines defined in your state since you are the notary specialist in the company. You should also obey such regulations, particularly if they could present any troubles for the firm in any way. A solid grasp of the notary laws of your State is crucial since, in the end, you have a duty if you violate the regulations and things go awry. As we engage in a day-to-day setting, acquaintance could create a problem, and notary publics often slacken and somewhat violate the guidelines with other colleagues.

Not having the signatory to attend, not providing evidence of identity, or allowing other employees to conduct notary work are examples of recurring challenges with coworkers which can contribute to legal conflicts.


Some things to remember are that the individuals in the workforce who choose to become the notary public must realize that their journal, seal as well as commission as a notary public belongs to them, not to the company or their boss. Although the employee (the one who becomes the notary public) is paid by the employer, the seal, journal, and commission remain the employee’s asset and they must never at any time give it back to the company.

Generally, notary publics are extremely helpful for both businesses and employees. The initial objective is to recognize each other’s duties and responsibilities. When these responsibilities are realized and impartiality is maintained, the notary acts as an essential asset for every business.



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