As the manager or the owner of a fleet, you are required to have performance information at your fingertips. This is why the solutions used today provide reports in real time. Receiving a variety of reports allows you to understand every aspect of the business.
Sometimes, managers go through training to understand more about the reports provided by their fleet solutions. Generally, managers should know how to analyze reports to obtain the actual position of the fleet at any one time.
Install the Relevant Fleet Solutions
Before you can get any performance reports, the first step is to install the relevant fleet management solutions. Although some companies still use manual forms, many have already moved to digital solutions that work in real time. Solutions involved in providing performance reports include the following.
- Vehicle location-monitoring solutions – the use of GPS solutions is present in almost every fleet company. With a compatible mobile platform, managers and owners can generate reports like the routes used, the actual position of the vehicle, and even the fuel consumption of the vehicles.
- Hours of service (HOS) – trucks in developed and developing countries are now using this solution to log in and out of work. The devices are connected with the truck engine. The good part is that managers can access the reports about HOS logged in to the electronic logging device (ELD) at any time.
- Passenger counter reports – public transportation buses can now provide reports of their performance in real time. The passenger counter devices supplied by the Eyeride website or any other reliable retailer capture the number of passengers boarding and alighting through the use of smart cameras and sensors. The reports are sent to the managers in real time.
Integrate All Solutions
A fleet company is likely to use more than one solution. But the most important thing is how they are integrated together to work in harmony. With technology, reports can be made by gathering data from apps and software. As the manager, it is up to you to ensure that the solutions installed are working in harmony with the old ones so that making and analyzing reports will be easy.
Use Relevant Data Analysis Tools
There are many tools that can aid managers in analyzing the performance of the fleet. A simple Microsoft Office application like Excel or Access is good for analyzing data. Data is usually exported to these applications for further analysis. There are many other sophisticated tools and software programs that you can use if you consult the right experts. If you are not familiar with any, you should ask IT experts for the necessary training. Take time to learn all the possible uses of your tools to obtain the best results.
Conclusions
When analyzing and making fleet performance reports, examine every little detail. This will give the actual position of the company that you are managing. Accurate reports assist in making logical decisions that propel the company forward. Problems can also be predicted using these reports, which is why you cannot afford for them to be shallow or incorrect.