This post will explain Onboarding Software Tools. It has never been easy to develop an efficient onboarding procedure. Ineffective onboarding can quickly become a big source of stress for a new hire due to the quantity of forms to fill, individuals to meet, and tasks to learn (and for the supervisors or team members trying to help). Things get even more challenging when a remote or hybrid work environment is added. Without the physical support of a shared office environment, new hires could feel more alone and overwhelmed.
Teams require an onboarding procedure that is warm, thorough, and available from anywhere for 2023 and beyond. Utilizing onboarding software tools is the simplest way to do that. To manage onboarding software, you don’t require a significant budget or an HR personnel.
Here are some of the top free onboarding software options for 2023, whether you’re a growing organisation or just seeking for a cheap way to get started.
Best Free Onboarding Software Tools In 2023
In this article, you can know about Best Free Onboarding Software Tools In 2023 here are the details below;
Onboarding software: what is it?
When thinking about onboarding software, keep in mind the three S’s. Typically, it ought to For your team, streamline, simplify, or otherwise strengthen the procedure. The documentation, communications, duties, and resources a new recruit need may frequently be centralised by onboarding software. It has everything, including payroll data, instructional videos, and knowledge base how-tos.
In this situation, it is simple for the hiring manager and new employee to monitor the status of a task, retrieve papers, and revisit forms and guidance. A consistent experience for all employees is provided by onboarding software.
It automates a portion of the onboarding process, allowing your team to relax knowing they have all they need to succeed in their new role and your employee to feel confident they have everything they need.
How much does onboarding software cost?
Although some onboarding software charges a flat fee with the opportunity to pay to add more users to the platform, onboarding software is often paid per user.
There are still a lot of free (or freemium) choices available on the market, even though some can be quite expensive (especially if you have a large crew or you’re developing quickly).
What distinguishes onboarding software from other programmes?
Like most software, there isn’t a universal tool that can be used by every business, team, and circumstance.
While some onboarding software platforms offer a wide range of capabilities and integrations (and often come with a high price tag to match), other, simpler tools focus on the necessities, such as gathering paperwork and giving users quick and simple access to resources.
Before choosing the best tool for your team, you should evaluate its particular requirements. However, the following are some essential characteristics that every company should look for in onboarding software:
pleasant user interface The platform you select should require little training to utilise. remote entry. Members of the team should be able to sign in using any device and location.
gathering of secure documentation. Make sure your onboarding software protects the critical data that employees divulge during the onboarding process. conversation within an app. New employees can get in touch with you when they have questions or need clarification by using the comments, feedback boxes, or chat capabilities.
1. Freshteam
- G2 rating: of 4.6/5 stars.
- Rating given by Capterra: 4.3 out of 5
- Free for a maximum of 50 employees.
Features:
For teams that are still expanding, Freshteam is smart HR software.
Freshteam’s premium subscription tiers also include time off and holiday management, an applicant tracking system, and an employee database in addition to virtual onboarding. This is another Onboarding Software Tools.
With document sharing, email templates, and electronic welcome packages, Freshteam, an onboarding tool, streamlines the procedure. Also check best erp software
Users can assign tasks and checklists (with due dates and reminders) and assign notifications to stakeholders who need to be kept informed in order to maintain the onboarding process effective (and environmentally responsible).
2. Grove HR
- G2 had a rating of 4.6 out of 5 stars.
- Rating given by Capterra: 4.4 out of 5
- Pricing: Free for teams with fewer than 50 workers
Features:
Grove HR was created with people, not processes, as its top priority.
It is a feature-rich, mobile-friendly platform that generates customised, simple-to-follow onboarding sequences for new hires without requiring much work from your hiring staff.
Use specific templates designed for various staff categories or create your own checklists for new hires.
To ensure that the entire onboarding process runs smoothly and quickly, assign duties to your new hires or even to members of your current team.
To maintain real-time accuracy, user information is immediately synchronised with personnel records and profiles.
3. Qualee
- G2 Receives a 5-star rating
- Five-star rating on Capterra
- Free for a maximum of 10 employees.
Features:
Qualee is committed to enhancing employee adventures, which they refer to as “journeys.”
Each trip is an automated flow that staff members go through to become familiar with corporate regulations, participate in surveys or polls, or keep abreast of evolving demands or expectations. This is another Onboarding Software Tools.
Qualee makes microlearning modules fun to keep students interested and concentrated.
Employees can use a mobile device to complete their onboarding process, securely upload documents and photographs, and monitor the status of a specific assignment.
Additionally, Qualee supports 19 languages, making it simple to integrate international teams using the same platform.
4. Process Street
- G2 Qualee (Source) 4.6 out of 5 stars
- Rating given by Capterra: 4.7 out of 5
- Unlimited free team members are available.
Features:
This is another Onboarding Software Tools. Our workflows are transformed into collaborative, actionable checklists using Process Street.
Without leaving the checklist, users may complete forms, submit documents, respond to inquiries, and more.
Data may also be sent to other tools for long-term archival with ease thanks to no-code automation and app connectors.
For new or current employees, Process Street can also serve as a knowledge management system.
Pages allow you to share information with your team members about PTO policy, holidays, company history, and more. They are always free to use.
5. Pipefy
- G2 Process Street (Source)
- Rating given by Capterra: 4.6 out of 5
- Up to 10 persons can use it for free.
Features:
Employee onboarding is one of many uses for Pipefy, a platform for no-code workflow automation.
You may set up required tasks using Pipefy, automate emails and conversations, send notifications and reminders, and protect sensitive employee data. Also check Address Book Software
Create checklists and requirements for each element of the onboarding process, assign tasks to various users to include the required stakeholders, and set up the stages of the process (or utilise their free templates).
Integrate with the rest of your technology stack to avoid bottlenecks and maintain a seamless operation.
6. Wrike
- G2 rating: 4.2 out of 5 stars
- Rating given by Capterra: 4.2 out of 5
- Payment: Free
Features:
Wrike can manage staff onboarding even though it is typically used as a project management tool.
To help you get started, there is also a free onboarding template.
In the same manner that you would allocate a project job, assign each step of the onboarding process to new hires. This is another Onboarding Software Tools.
As individuals complete each step, hiring managers may keep track of their progress and store forms, papers, and data.
If you use Wrike for project management, using it as your onboarding software is a fantastic choice.
It familiarises new hires with the software they’ll be using on a daily basis and makes it simple for them to locate what they need without having a bunch of open apps.
7. Involve.me
- 4.7 out of 5 stars for G2
- Rating given by Capterra: 4.5 out of 5
- Pricing: 100 contributions per month are free.
Features:
A configurable, interactive funnel is made by Involve.me to collect data, direct people to the right resources, or solicit comments. This is another Onboarding Software Tools.
Involve.me funnels are interesting and simple to use, similar to a custom survey, making them an excellent choice for onboarding new employees (especially those without a tonne of experience using apps or complex tools).
Onboarding is made easier by Involve.me’s built-in automated capabilities.
Additionally, you can incorporate the technologies you already use to store user data and submission responses.
8. Remote
- G2 Review: 4.8 out of 5 stars
- Five-star rating on Capterra
- Payment: Free
Features:
This is another Onboarding Software Tools. For teams dealing with overseas employees and contractors, Remote is a method for managing and onboarding new employees.
They relieve you and your team of the burden of keeping up with contracts, currency, and compliance needs while working with partners and employees around the world.
When assembling a multinational team, remote work might provide some peace of mind.
Make sure your contractor employees have a great, individualised onboarding experience by taking preventative measures to prevent fines.
9. Sentrifugo
- G2 Rating: 4.3 out of 5 stars
- Rating given by Capterra: 4.3 out of 5
- Payment: Free
Features:
Sentrifugo is an open-source human resource management tool that provides all the capabilities and customizability of well-known names without the cost.
From onboarding to disciplinary action to offboarding, the platform handles every stage of the employee lifecycle. This is another Onboarding Software Tools.
Employees have access to and control over their information, allowing it to stay current.
Additionally, you may schedule smart interviews, conduct background checks, and track metrics.
Sentrifugo must be hosted on your own servers because it is an open-source platform.
Small and even medium-sized enterprises shouldn’t have a problem with this, but it is an additional expense to take into account, especially if you want to continue with free software.
10. Scribe
- G2 received a rating of 4.9
- Score on Capterra: N/A
- Payment: Free
Features:
Instead of the side-by-side coaching new hires receive during in-person onboarding, Scribe generates step-by-step instructions and entertaining tutorials from user-generated screen recordings. With Scribe, you may help staff members become familiar with apps, procedures, and systems, or even educate current team members to perform activities they have never done before. This is another Onboarding Software Tools. Also check best erp software
If a member of your team needs to study the guide later, it will then be conveniently available. Any of the solutions indicated above for managing the onboarding process will benefit greatly from Scribe’s addition.
It can simplify some of the enormous complexity of our ever-changing digital environment and improve your current onboarding operations.
Choosing the right free onboarding software tool for your organization
It can be overwhelming to choose the correct software. Although it’s fantastic that there are so many free options available, occasionally it just makes the decision more difficult. Here are some things to think about if you’re still unsure about which free onboarding tool is best for your group:
My end-user is who?
For your end-user, your onboarding platform must be simple (in this case, your new hires). They’re tech smart, right?
Do they favour using mobile devices for work?
What location are they in? Select software that satisfies their requirements.
What about my budget?
Your budget may be minimal (or nonexistent) at the moment, but do you anticipate that will alter as your company expands? Choose the free version of the tool you want to use in the future if you anticipate looking into premium app features in the future to avoid having to alter your workflow as your business grows.
How does my onboarding procedure currently look?
Pick an onboarding tool that is appropriate for your present onboarding procedure. Do you mostly need to gather employee information and documentation, or do you also need to walk your new worker through a number of apps and tools’ worth of steps? Set the features that are most important to you and your team in order of importance.
What are the onboarding objectives for my team?
You should be able to grow with the onboarding software you use. Make sure you choose a platform that can support your team’s quick growth if it is occurring. Consider the goals your team wishes to achieve in the same way that you may predict where your budget will be in a few months or years.
You may create an onboarding procedure that increases new recruit satisfaction and employee retention with the help of the appropriate software. But don’t stress too much over getting it right the first time; try out a few of the fantastic free options that are available.