Paychex Competitors is an ideal payroll provider with robust tools to hire, pay, and manage your employees effortlessly. It allows you to effortlessly manage employee benefits, compliances, deductions, attendance, etc. Even after such valuable features, Paychex has significant drawbacks, which include the lack of a free trial and hidden costs for premium consultations and integrations.
6 BEST Paychex Competitors & Alternatives
In this article, you can know about Paychex Competitors here are the details below;
We have prepared a index of the six best Paychex alternatives that can be better for your business needs. Our research process involved analyzing competitors based on integrations, compliance, direct deposit speeds, etc.
1. OnPay – Best for its PEO and HR assistance features
OnPay provides flexible, unlimited payrolls with fast payment processing and complete compliance. Its easily configurable timetable allows running flexible complex payroll, tax filings, and more at specified times. Their well-trained professional support representatives come in handy for initial setup and migration, making it one of the best alternatives to Paychex. It has special tools to support the needs of small business payroll, including health insurance and retirement plans for SMEs. This is another Paychex Competitors.
OnPay’s HR technologies assist in automating recruitment, onboarding, and training. Moreover, their compliance management features to ensure you completely comply with the latest land laws. Employee self-service dashboards reduce the burden on you and provide employees with all relevant tools, information, and forms in a modern dashboard.
Features:
Lifetime accounts that provide access to pay stubs and personal tax records for former employees
Special tools for small and new businesses like restaurants, bars, gyms, franchises, etc.
Provides 6 levels of admin controls to provide employees access to payroll, HR information, administrative tools, etc.
Direct Deposit Speed: 2 to 4 Days
Self Service Portal: Yes
Time/Attendance Tracking: No
Benefits Administration: Insurance For Health, FSA and HAS Plans, Retirement Plans, Plans For Education, etc.
Tax Filing Support W-2s and 1099s
Pros
Effortless local and federal taxes so you can avoid mistakes and save time.
Provides customizable unlimited payroll runs at no extra cost.
Supports different pay rates and schedules for every employee.
Cons
Lacks in terms of 3rd party integration options.
Key specs:
Integrations: Guideline, When I Work, Deputy, etc.
Customer Support: Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud
Pricing: $40 + $6 per month
Free Trial: Yes, 30 Days
How does OnPay compare to Paychex?
OnPay offers services to companies in a variety of sectors, including agriculture, construction, healthcare, and more
2. Paycor – Best HR management platform
Paycor is one of the best alternatives to Paychex, with many features built specifically for medium and large-scale businesses. It has robust HR software tools to meet all your management, recruitment, onboarding, and training needs. Predefined workflows and templates help streamline all business operations. This is another Paychex Competitors. Also check Jenkins Alternatives
Their knowledge base has in-depth data, information, and guidance to help you learn about various aspects of payroll and taxation. They provide data-rich HR analytics that helps you better understand various business aspects. Paycor’s Predictive Resignation tool helps predict staff resignations and prepare them in advance.
Features:
Supports payments via Direct Deposits, paper checks, pay cards, & a combination of other payment methods
Provides time clocks for employees that enable proximity badges, biometric fingerprints, and PIN clock-ins/clock-outs to prevent time theft
Analyze your history and provide predictive data for tackling future trends
Enables employees to recognize peers and track their professional development against skills
Direct Deposit Speed: 2 days
Self Service Portal: Yes
Time/Attendance Tracking: Yes
Benefits Administration: Insurance for Health and 401(k)s
Tax Filing Support W-2s and 1099s
Pros
Provides the broadest range of recruitment and onboarding tools
Multiple pricing plans for different business sizes
Robust talent development tools to help employees become better at their work
Cons
Lacks International payment options
Key specs:
Integrations: DailyPay, Employee Navigator, Zapier, etc.
Customer Support: Emails, Phone, Live Chat, FAQs, and Forums
How does Paycor compare to Paychex?
Unlike Paychex, Paycor is suitable for small to large businesses
3. Gusto – Best for payroll management, tax filings, and human resources
Gusto provides tools and checklists to assist more than 200,000 businesses in various activities. It offers advanced APIs and integrations that can be used to integrate into your existing workflow. New recruits may independently perform onboarding and configure employee benefits administration, taxation, etc., through the app. This is another Paychex Competitors.Wireshark Alternatives
Gusto provides professionally designed templates and checklists to assist you in streamlining employee recruitments, paperwork, tax filings, etc. You can access data-rich customizable reports with filters to effortlessly analyze business performance. They have one of the most simplified initial setups with easy migrations.
Customer Support: Emails, 24/7 Help Desk, Online Question Answers, Forum, Calls, Live Chat
Devices Supported: Cloud, Android, iOS, Windows, and Mac.
Features:
Supports multi-currency payments in more than 80 countries
Automatically reports information about your new recruitment to the state in a free-of-charge manner
Assists in ensuring complete compliance, including recommendations to meet the FLSA’s minimum wage requirement
Uses e-file, e-sign, and e-fax technologies to file all federal, state, and local taxes effortlessly
Direct Deposit Speed: 2 to 4 Days
Self Service Portal: Yes
Time/Attendance Tracking: Yes
Benefits Administration: Insurance for Health, 401(k)s, Retirement, College Savings Plans, etc.
Tax Filing Support W-2s, W-4s, and 1099s
Pros
Comprehensive data-rich employee dashboards
Responsive UI to efficiently all functions on phones and tablets.
Built-in free add-ons for implementing insurance
Cons
Lacks proper 24/7 customer support
Key specs:
Integrations: 15Five, 7 Shifts, Accelo, etc.
Customer Support: Emails, 24/7 Help Desk, Online Question Answers, Forum, Calls, Live Chat
Devices Supported: Cloud, Android, iOS, Windows, and Mac.
Pricing: $40 + $6 per user per month
How does Gusto compare to Paychex?
Unlike Paychex, Employees can check pay stubs, get W-2 forms, and update personal information in their accounts at any time with Gusto
4. ADP Payroll – Best for effortless and time-saving payroll services
ADP provides HR and automated payroll services in better than 140 countries & is one of the best Paychex alternatives. You can enjoy their robust tools and features built to handle the demands of small businesses and MNCs. It offers a feature for mobile direct deposits that helps small businesses to manage payroll at any time with minimum resources.
It can effortlessly manage time-off requests, keep track of hours worked, and integrate with other tools effortlessly. You can use it to provide customized employee benefits to specific employees. Robust data-driven reports allow you to analyze various business aspects and take actions to improve performance.
Customer Support: Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud
Features:
Automates payroll tasks, including computing a worker’s paycheck with considerations for work hours, vacation time, etc.
Manages multiple business functions such as hiring and onboarding on a single platform
Automatically computes retirement contributions, health allowances, and tax deductions
Handles the process of notifying the appropriate state and federal agencies of any new recruitments
Direct Deposit Speed: 2 to 4 Days
Self Service Portal: Yes
Time/Attendance Tracking: Yes
Benefits Administration: Insurance For Health, 401(k)s, Retirement, College Savings Plans, etc.
Tax Filing Support W-2s, W-4s, and 1099s
Pros
Real-time activity tracking Allows you to track business operations effortlessly
Designed to be easily scalable to meet your needs as your business grows
User-friendly interface allows configuring all built-in human resource functions effortlessly
Cons
Possibility of multiple hidden costs
Key specs:
Integrations: Xero, Wave, ClockShark, When I Work, etc.
Customer Support: Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud
Pricing: Contact Customer Service For Pricing
How does ADP Payroll compare to Paychex?
Customers can search, compare, activate, and pay for software on the ADP One-Stop Partner Marketplace, which Paychex does not offer
Depending on the billing cycle, ADP offers a choice to fund your payroll system with a business credit card and prolong payments by up to 30 days
5. Patriot Payroll – Best solution for managing payroll, compensation, and benefits
Patriot Payroll is one of the best alternatives to Paychex, focusing on simplicity and ease of use for small business payroll management. It can be integrated with Patriot’s accounting solutions to simplify accounting and bookkeeping. Their basic plan is built to satisfy all the basic needs of local businesses and solopreneurs without being too confusing. This is another Paychex Competitors. Also check Wireshark Alternatives
Its payroll experts are of the best in terms of assistance in initial setup and migration. You can create variations of payment schedules with support for repeated payment types, employee deductions, and configurable working hours.
Integrations: QuickBooks, GoCo, WorkForce Hub, etc.
Customer Support: US-based 24/7 Customer Support, Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud, Windows, and Mac
Features:
Automatically deduct worker’s compensation insurance premiums from each pay cycle
Manages and automatically calculates the relevant taxes based on the employee’s locations
Allows you to decide whether or not PTO hours accrued by employees should be carried over to the next year
HR solutions can access a variety of reports to verify payroll tax calculations, employee information, and more
Direct Deposit Speed: 2 to 4 days
Self Service Portal: Yes
Time/Attendance Tracking: Yes
Benefits Administration: Insurance For Health, 401(k)s, FSA & HSA, etc.
Tax Filing Support W-2s, W-3s, 940s, and 941s
Pros
Easy onboarding with straightforward setup and migration process
Provides helpful resources to learn about working of payroll system, taxes, labor law, etc.
Covers all fines and interest payments caused by incorrect payroll tax fillings
Cons
Lacks proper time tracking tools
Key specs:
Integrations: QuickBooks, GoCo, WorkForce Hub, etc.
Customer Support: US-based 24/7 Customer Support, Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud, Windows, and Mac
Pricing: $10 + $4 per month
How does Patriot Payroll compare to Paychex?
Unlike Paychex, Patriot’s simple UI makes it easy to use for its users
Patriot Payroll has better functionality and services than Paychex
6. Rippling – Best overall payroll management tool
Rippling provides tools for managing all business operations, including global payroll, new hires, documentation, etc. You can streamline new recruitment processes, onboarding, and training. It is one of the multiple suitable payroll services in terms of IT solutions for benefits administration, HR management, and recruitment. This is another Paychex Competitors.
Employee attendance and time tracking tools help you remain aware of all employee activities. It also provides tools like online document management solutions that allow you to store and manage critical documents effortlessly. You can access a modern self-service dashboard with plenty of tools and data. It also offers a customizable PTO policy to manage employees’ leaves, allowances, etc. You can use their automation solutions to perform tasks automatically and ease your workload.
Integrations: Slack, Dropbox, Wrike, Asana, Freshdesk, etc.
Customer Support: Email, Knowledge base, Phone, Chat, and 24/7 Help Desk
Devices Supported: Cloud, Android, iOS, Windows, macOS
Features:
Assists in developing a strategy to discover and rectify potential wage disparities among your new and existing staff
Onboarding solutions help you send offer letters to recruits and report them to the state
Provides training courses and relevant guidance to your employees
IT solutions simplify office equipment administration and manage access to business software tools.
Direct Deposit Speed: 2 days
Self Service Portal: Yes
Time/Attendance Tracking: Yes
Benefits Administration: Insurance for health, 401(k) plans, FSAs and HSAs, etc.
Tax Filing Support W-2s, W-4s, 1099s, & new hire filing
Pros
Provides a unified workforce platform to access all employee data in one place.
Automated data syncing between your human resources and payroll data.
Support for international payroll and tax management.
Cons
Beginners and small business owners require a long time to develop a basic understanding
Key specs:
Integrations: Slack, Dropbox, etc.
Customer Support: Email, Community, Knowledge base, Phone, Chat, and 24/7 Help Desk
Devices Supported: Cloud, Android, iOS, Windows, macOS
Pricing: $8 per user per month
How does Rippling compare to Paychex?
Rippling has far better recruitment features like applicant and document monitoring, onboarding and training, etc. that make simply HR processes
Unlike Paychex, In Rippling has the majority of HR services included in their cheapest plans.
FAQs
What are the best Paychex Competitors?
Some of the best Paychex alternatives are:
OnPay
Paycor
Gusto
ADP Payroll
Patriot Payroll
What are the Payroll Processing Stages?
Multiple steps must be correctly executed for proper payroll processing. These are:
Data Collection: Data for attendance, working hours, compensations, etc. is collected for employees, part-time workers, and contractors
Data Validation: Collected data is verified and validated with various user-definable conditions and filters. That ensures complete compliance with land law and satisfies your company policies.
Payroll Calculation: All data is calculated to make precise calculations about the due payments.
Payouts: The calculated payment amounts are transferred using Direct Deposits to respective accounts of employees on a specific date
Reporting: The database updates the latest payments after payroll runs. Data-driven reports are created that can be used to understand better and optimize business operations.
What to look for while desiring the best payroll software for your business?
While choosing the best payroll software, you must look for:
Fast Direct Deposits: Your payroll service should provide fast payments to keep your money longer before payments.
Integrations: The best payroll software should easily integrate with your existing software tools and workflow
Benefits Administration: Proper employee allowances can be provided and accounted for using payroll management tools
Customer Care: Well-trained professional customer support should be available to help you troubleshoot all problems and assist you in your work.
Tax Filing Support Proper federal and local tax calculations, filings, and compliance management.