If you’re an owner or a leader of a small business, it can be baffling and frustrating to see the levels of output going downhill. Many reasons may have caused the dip in productivity, which is the efficient use of resources or doing more with the same. Get to the bottom of the matter to address and mitigate the situation.
Generally speaking, you can do more for your members to achieve their day-to-day tasks and feel productive themselves. Small changes or upgrades to how things are usually done in the office can have a huge impact. Indeed, the key is to arrive at straightforward yet sound policies that will boost everyone’s morale and, hopefully, make them happy at work.
Take a look at these initiatives that you can adopt in your workplace to boost productivity.
Delegate Tasks Effectively
Productivity starts with you. Delegate tasks that will take too much of your time and some of your employees can do a better job at. This way, you can move ahead to more pressing matters without sacrificing the deemed less-important stuff. If there are two main rules in delegating, they are the following:
- Be specific with instructions. Lay down the specifics, from how you want it done to how soon you need it. Notes are also helpful. With everything in the clear, the assignee can start working on the task without delay.
- Check on the progress. Communication is the key; you trust the person to do the work, but you still need to know the status of the project. Send them an email, or catch up with them for a quick call to inquire about the progress and any difficulties that can affect the timeline.
Provide the Right Tools
Do your employees have the right tools, both hardware and software, to perform their duties? If no, then you have a problem. Something as simple as slow equipment can erode efficiency as people become distracted and talk to their coworkers instead. You also need to routinely check existing project management tools to see what is not working and what needs upgrading.
Encourage with Incentives
Money can motivate employees, along with job security, recognition, and the work itself. There are many ways to incentivize employees for a job well done. However, incentive programs become naught if folks don’t care about them.
You can begin with a survey to sound out the rewards they love to receive in exchange for meeting specific goals and putting in the extra effort. That, along with other metrics, can form the basis of a strategic program for incentives.
Make the Office Comfortable
People spend at least seven hours a day for five days a week in the office. The furniture, temperature, and lighting, including natural light, can affect how they work. Some modern offices have become homey with plants, couches, and hammocks, while others stick to minimal furnishings and neutral colors.
It may be high time to redecorate or move things around for a change. Just make sure you don’t sacrifice function over style: that is, ergonomic chairs over those that are aesthetically pleasing yet bad for the back.
Address Stress in the Workplace
The American Institute of Stress discloses that job stress is a significant source of stress for American adults. The workload, people issues, work-life balance, and job security are key reasons.
Stress can result in low morale, high absenteeism, and disengagement, and these all affect performance. Pending an assessment on stress factors in the office, you can start by setting reasonable expectations about the job, try to be understanding about their pressures, and provide support.
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Run a Drug Test
The existence of drug tests serves as a deterrent to unfavorable circumstances in the workplace. It’s everyone’s goal to work in a safe and healthy environment where they can all be productive.
You can employ drug tests for the following reasons:
- To form part of the preemployment screening of potential employees
- To probe into behavior that may have caused an accident or injury
- To check for substance use and abuse through surprise drug testing
- To come up with holistic programs to discourage the use of substance to alleviate work-related stress or anxiety, as noted above
For employees, they will instinctively research everything they need in passing a drug test successfully. Abstaining from the substance is number one, followed by natural detoxing methods and supplementing these efforts with the right kind of toxin-ridding products.
Every office has its share of problems, but overlooking them won’t restore productivity levels. It’s your responsibility to look into these concerns, engage with employees, and come up with strategies together for a workplace conducive for work.