The COVID-19 pandemic has been disruptive for all industries worldwide. It has rendered many people without jobs, which is a hit to the economy, the people themselves, and the company as well because they lost their valuable human resources. All of this in an effort to save money and keep the operations running.
The next wave of hardships for companies across the globe is likely to come in the post-COVID times. As businesses start to grow again, logistics and other such industries that have drastically cut down on staff may not be able to embrace their regular load of work. Moreover, onboarding numerous employees in a narrow period can be rather impractical in most cases.
But what if there was a way for you to not only conveniently resume your operations while saving money but also further streamline your flow and increase the overall efficiency? Now, that would be the best bang for your buck! That is where facility management using a Computerized Maintenance Management System (CMMS) comes into the picture.
What is Facility Management?
Facility Management refers to all the managerial processes that are involved in keeping up the functionality, safety, efficiency, effectiveness, and comfort of using both hard facilities (physical assets) and soft facilities (virtual assets).
Over time, faculties management strategies have evolved at unprecedented rates. On the flip side, there are not many tools that have facilitated or kept up with the change. Relying on conventional methods like pen and paper, and spreadsheets are not the best of ideas as they can drastically slow you down.
Combine all of this with the insurmountable pressure that the facility management teams and managers are burdened with on a daily basis for the greatest equipment uptime and best asset performance, the maintenance job starts to seem like a monumental task.
How Does a CMMS Software Help with Facilities Management?
Using a CMMS software like Limble CMMS helps you automate a large part of your maintenance operations that ultimately enable you to reduce downtime, maximize uptime, improve efficiency, and decrease errors.
CMMS is playing a profound role in helping companies all over the globe stay sturdy on their feet in post-COVID times. Below are six things you should know about facility management to better comprehend this.
1. Smaller Workforce
As mentioned earlier, the coronavirus pandemic has brought many industries and companies to a stand-still, which resulted in innumerable job losses. As a result, companies ultimately have a smaller human workforce.
Soon after industries and companies reopened, they would face a shortage of workforce. Unfortunately, they cannot recruit a large number of people in a very short period. Therefore, taking the human element out of the processes which earlier required human intervention has become essential.
To overcome these hurdles, Facility Managers make use of powerful CMMS tools that help in automating most of the repetitive and menial tasks.
2. Digital Transformation of Machinery
In post-COVID times also, social distancing is bound to be enforced by organizations, at least for a short period of time, to reduce the risks of a second outbreak. Consequently, the number of people turning up to work would be smaller.
As the proportion of assets and employees begin to considerably tilt on one side, the situation calls for the digital transformation of the assets and machinery.
Equipping your machinery with the industrial internet of things (IoT) devices and sensors that work in harmony with an effective CMMS software will go a long way in optimizing your workflows. You will be able to monitor and manage the critical aspects of your facilities like temperature, inventory, and more with just a few taps from your mobile or computer.
3. Automation Picking Up Pace
As technology advances, employing a larger number of people for repetitive and menial jobs is becoming more and more redundant.
Human is subjected to fatigue, mental stress and other distresses that play a great role in reducing their efficiency and effectiveness. On the whole, this reduced efficiency is bound to be compounded into an overall reduced efficiency that consequently allows more room for error and lowers accuracy.
Computers and software, one the other hand, do an unparalleled job when it comes to performing repetitive tasks. Thus, automating tasks using like asset tracking, temperature monitoring, and monitoring inventory using a CMMS tool is the step in the right direction for both the company as well as the end consumer.
4. Work Order Management
In the post-coronavirus period, you can certainly expect a large fraction of the working-class people still working from home or working remotely. However, working remotely can be a setback for people in managerial positions like Facilities Managers.
Facility Managers are tasked with managing not only the machinery and inventory but also the people in their team. They are responsible for allotting and monitoring the work of their employees. These tasks are difficult to perform when you are not in direct contact with them.
Hence, incorporating a work order software in your workflow will make work order management a hassle-free task for both the manager as well as the employee. Managers and employees can quickly get a good look at the activities that they are supposed to do, the tasks they completed, and the resources they have used to accomplish them.
5. Remote Reporting
Reporting is essential, especially in a medium or large-scale organization, because it keeps the entire chain of command, from the operations team to the executive directors, informed about the progress of the company.
Reporting has become a difficult task ever since people started working remotely. Being very far apart and rather disconnected, the flow of information from end to end is not as smooth as before.
A CMMS software can do this for you effortlessly by putting the data to work, instead of the employee. All you need to do is pull out the necessary information you need from the CMMS software, while it does the job of automatically tracking and keeping a record of all relevant variables involved in your business.
6. The Future of Data Storage is Remote
You cannot conveniently carry all the data with you. Therefore, accessing the data when needed remotely is an impractical feat. However, a cloud-based or a SaaS-based CMMS tool allows you to securely store all your data on your service provider’s servers and empower you to access it from anywhere and at any time.
The implications of a Computerized Maintenance Management Software (CMMS) in the post-COVID times covered in this article are just the tip of the iceberg. The possibilities are endless when you factor in the regular software updates and new features that could be added to solve problems that you did not even know existed.
Get your CMMS software today!