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How to overcome the challenge of working with large PDF documents

When it comes down to creating a large document, such as a dissertation or report, you can take advantage of Microsoft Word’s rich features. Just think about it. You can add visual effects to your text, recover the work that you thought is gone forever, and transcend communication barriers thanks to ScreenTips and Help content. You can post your documents online and access, view, and edit them from any device. But there’s a catch.

With MS Word, you risk losing all formatting in a document if you upload or share it. Headers and footers, margin settings, and even page orientation change. To preserve the initial formatting it’s necessary to convert the Microsoft Word document to PDF format. When the document is viewed over the Internet or printed, it will retain the format you intended.

At present, small to medium-sized businesses, such as legal firms, publishing organizations, creative firms, and media outlets use PDF mainly because it’s easy to view and share files. None of the components are distorted. When generating a lot of data, it’s imperative to select a reliable solution. PDF files can be password-protected, so sensitive and important data can be kept private.

Large documents require flexibility and clarity, which is why the PDF format is preferable. PDFs are compatible, versatile, and, most importantly, compressible.

You may find yourself limited if you have a massively sized PDF file 

If the document is too big, it can take forever to download, upload, email, and so on. Indeed, this is a discouraging situation, but there is something you can do about it. To be more precise, you can make the document more manageable. Before we get into that, it’s important to understand a little bit about PDF file size. Even a document that’s only a couple of pages long can turn out to be large in size. There are two main reasons why PDF file size is unreasonably large:

  1. One or more fonts are stored inside the PDF document.
  2. Images are used for creating PDF files.

The obvious solution would be to just compress the document. Compression reduces the amount of space needed to store data. If you have a very large document, of around 300 pages, that’s a completely different story. Readers will find it difficult to go over the text, no matter if it’s an official guide or a technical document. It can be hard, if not impossible to avoid falling asleep or going into a gaze.

Generally speaking, there’s very little reason for a PDF to be hundreds of megabytes large unless it contains exhibits that have to be saved, such as high-quality photos. If the document is hundreds of pages long, don’t be surprised if the PDF file size is too large. The PDF is proportional in size to the number of pages – in other words, the content streams. The content streams can take up a small percentage of the overall file size or the entire document.

The solution: Split the PDF document into smaller, more manageable sections

So, your PDF document consists of thousands and thousands of lines. You can make it easier to manage by splitting it up into various sections. In case you didn’t know, computer programmers break up code into more manageable chunks. You can do the same thing. You can quickly split PDF pages with the help of a specialized tool. Besides Acrobat DC, there are countless PDF editors you can resort to in order to update your document.

There are several advantages that come with splitting a PDF document. For instance, you can save separate chapters and enhance clarity. Something like this comes in handy when certain parts of the document aren’t intended for the reader. If your document is made up mostly of text and it doesn’t have too many fonts or images, splitting the document into several documents will produce files of sizes that are proportional to the number of pages.

If you need to send only one page from the document, there’s no point in sending the entire file because it will consume a lot of megabytes. The document you’re transferring chews up a lot of Internet bandwidth. Plus, certain web platforms impose limits when it comes to the size of the file to upload. With a PDF editor, you can divide the document into the required number of files. You won’t have to remove the pages.

How to split a PDF document without Adobe DC 

As you already know, performing any task on a PDF document is challenging. If you don’t have Adobe DC or aren’t eager to pay the pricey subscription, don’t worry because you can use a free, online PDF software service. There are many options available on the Internet. Once you visit the site, you simply choose the Split PDF option, and drag and drop your file. Within seconds, you’ll have the converted document.

Editing a PDF document directly in the browser is the most straightforward solution. It’s not necessary to download or install a program on your computer and the file can be edited right away. You can perform this process on your smartphone, but it’s a bit of a hassle as compared to the desktop view. It’s recommended to use a desktop or laptop computer. Before you upload the file, identify the sections in the document that you wish to split up. If the first pages are about budgeting, you can make this section your first subdocument.

The aim is to split the PDF document into sections of interest and create a logical structure. Each section that you create becomes another file, which in turn speeds up the workflow. As mentioned earlier, if you have a complex document that features graphics, images, and graphs, it’s not a good idea to break up the file into several sections. In this case, file compression is the ultimate solution. As you can see, it’s important to correctly manage files. Otherwise, you could be facing chaos, which impedes productivity. Use a web application so that you can split PDFs on all operating systems.

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