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6 Ways Technology Is Changing the Modern Workplace


Technology has disrupted every aspect of our lives, including our workspaces. Whether it is in-office systems or personal devices, these technologically-advanced tools have played a big role in preserving productivity and collaboration. These tools have also ensured engagement, adaptability, and security for employees.

With the new hybrid working style powered by various technologies, workplaces are becoming smarter by the day. Technology advancements are simplifying processes and helping employees and companies complete projects with ease.

Let’s get a deeper understanding of how technology is changing the face of workplaces.

1. Communication and Collaboration Tools Have Changed the Physical Office

One of the biggest effects of technology has been on the physical offices. Communication and collaboration tools have made it possible for employees to work from anywhere. There’s no need for employees to live where they work.

This has opened plenty of opportunities for telecommuters and co-working spaces. All that’s needed is a comfortable work environment and a sound internet connection.

This allows companies to hire talent from across the globe and collaborate with thousands of employees and resources based at various locations. In a research paper from Accenture, 77% of business professionals believe that technology has made it easier than ever to work from anywhere and collaborate with teams.

For instance, project management software allows employees based in any location to connect and collaborate with a team on projects. Such tech solutions allow business operations to run smoothly.

Similarly, industry-specific social channels are connecting various teams to a central hub of messages, thereby improving employee engagement.

The introduction of cloud-based technologies has opened a world of possibilities for businesses when it comes to collaboration. Files can be uploaded within seconds and edited by anyone in the team from anywhere. Clients too can be updated on the project progress.

Thus, we have interconnected workplaces that aren’t tied to a location but hinged together through virtual conferencing and collaboration tools.

2. Technologies Are Delivering Smarter and Sustainable Workspaces

Technologies like AI, IoT, AR/VR, and others have the potential to deliver smarter workspaces that increasingly focus on encouraging social interactions, creativity, and collaboration.

Further, these technologies are helping businesses consume less and reduce their ecological footprint. That way companies can achieve their sustainability goals and address the most pressing global challenges.

For instance, several businesses are investing in smart LED lights that are energy-efficient and create a productive work environment. Smart high bay lights with specially engineered reflectors and lens angles are one type of lighting used to light up spaces with high ceilings. Such lights are known to

Similarly, offices are now equipped with smart devices (printers, computers, and monitors) that are ENERGY STAR compliant.

Automation technologies liberate businesses from the stress of monitoring and controlling the energy used. This greatly reduces waste, boosts efficiency, and creates a more comfortable environment for working.

What’s more? Many businesses are investing in SaaS technology tools to automate processes, prevent human error, and reduce costs.

3. Advanced Cybersecurity Measures Has Heightened the Level of Security

Regardless of whether they have a remote or at-office working, cybersecurity has always been a prime concern for businesses. A lot of research shows that a majority of companies have unprotected data and poor cybersecurity practices, making them vulnerable to cyber-attacks.

Thankfully, technology has changed this scenario for the better.

Technology has played a central role in making workspaces, whether at home or physical offices, secure. The implementation of proper channels of technology and software has helped businesses keep their sensitive information safe from savvy hackers.

Tech solutions like virtual private networks (VPNs), encrypted data, access per employee level, and facial or fingerprint identification among others are offering protection for business information. These hugely reduce the risk posed by hackers and leaked data.

Many businesses are updating or replacing their legacy systems with state-of-the-art computer security software and algorithms. A few are also hiring hackers to improve system security.

4. Financial Tools Are Helping in Better Cost Management

Boosting the bottom line has always been the top priority for businesses. One sure-shot way of improving profits is through cost-cutting and improved cost management.

Technologically-advanced financial tools like accounting software, monitoring devices, and budgeting tools are allowing companies to manage their money in a better manner.

Similarly, financial dashboards like LivePlan, Float, and InDinero allow businesses to get a snapshot of their financial performance and health. These tools track key performance indicators like expenses, revenue, and others to help businesses stay on track. They also show a business’s cash flow analysis, enabling them to see the ups and downs of the cash balance.

5. Technology Is Enhancing Business Organization

Technology is allowing businesses to streamline business operations. Task management systems, for instance, are allowing managers and employees to supervise work processes with ease.

Let’s take the example of the Kanban-style, list-making application like Trello. The platform helps delegate, review, and assess tasks within a team, thereby improving the quality and efficiency of work.

These tools also alert team members when tasks aren’t complete or the project is going off track, thus preventing project failure.

6. HR Technology Is a Key Asset for the Modern Workplace

As the world continues to battle the pandemic, HR technologies like human capital management (HCM) continue to serve as an important asset for HR leaders. The technology has made it easy to disseminate information to remote workforces.

Moreover, it’s helping businesses be more engaged in the firm’s overall strategy. It also allows them to upgrade their systems to remain in compliance, process payroll, maintain employee information, and more.

From advancements in the field of AI to next-generation employee self-service and learning tools, HR technology will continue to play a strategic role in modern workplaces.

Summing Up 

Technology has always helped employees and organizations become more efficient than before. Plus, it has reshaped the way businesses operate by making their processes highly integrated and streamlined.

Modern workplaces are now equipped with innovative products and systems that are designed to boost productivity and improve workflow. Thanks to technology, the traditional workplace has changed significantly, contributing to optimized communication, collaboration, productivity, and security.